The Bowmaster Private Association (“Association,” “we,” “our,” or “us”) is committed to protecting the privacy and security of your personal information. This privacy policy explains how we collect, use, disclose, and safeguard information from Association members, training participants, certification candidates, and website visitors.
This policy applies specifically to the Association’s activities including training programs, certification processes, membership services, and related professional development offerings. This policy should be read in conjunction with the general website privacy policy.
Information We Collect
Membership and Certification Data
As a professional association offering training and certification, we collect detailed information including:
- Personal Identification: Name, date of birth, contact details, and professional background
- Educational Records: Training attendance, assessments, examination results, and certification status
- Professional Information: Practice details, insurance information, and continuing education records
- Financial Information: Payment records related to membership fees, training courses, and certification processes
Training Participant Information
When you register for our training programs, we collect:
- Attendance Records: Dates, locations, and modules completed
- Progress Information: Assessment results, instructor feedback, and skill development notes
- Health Information: Any relevant health information you provide that might affect your participation
- Communications: Records of communications with instructors and administration
Member Directory Information
With your consent, we may publish certain information in our member directory, including:
- Name and professional contact information
- Practice location and specialties
- Certification level and date of certification
- Professional biography (where provided)
How We Use Your Information
We use the information we collect for the following purposes:
- Membership Administration: Managing your Association membership, processing renewals, and providing member benefits
- Training Delivery: Administering training programs, tracking progress, and issuing certificates
- Certification Verification: Maintaining records of certified practitioners and providing verification services
- Quality Assurance: Monitoring and improving our training programs and certification standards
- Professional Development: Offering relevant continuing education and advancement opportunities
- Communication: Sending essential updates about the Association, regulatory changes, and professional opportunities
Lawful Basis for Processing
We process your personal data based on the following legal grounds:
- Contractual Necessity: To fulfill our contractual obligations to you as a member or training participant
- Legitimate Interests: To operate the Association effectively and provide beneficial services to members
- Consent: Where you have given specific permission for certain uses of your data
- Legal Obligation: To comply with professional regulations and legal requirements
Data Retention
We retain your personal information according to the following guidelines:
- Membership Records: For the duration of your membership plus 7 years after lapsing or termination
- Certification Records: Permanently, as part of our professional certification archive
- Training Records: 10 years from the date of course completion
- Financial Records: 7 years from the end of the financial year in which the transaction was made
Practitioner Directory and Public Information
As a professional association, we maintain a public directory of certified practitioners. This directory includes:
- Your name and business contact information
- Practice location and areas of specialization
- Certification level and status
You may opt-out of the public directory while maintaining your certification status. Please contact us directly to manage your directory preferences.
Sharing Your Information
We may share your personal information with:
- Training Instructors: To facilitate course delivery and assessment
- Certification Committee: For certification processing and quality assurance
- Regulatory Bodies: When required for professional regulation compliance
- Service Providers: Third parties who help us operate our programs (e.g., learning management systems, payment processors)
We require all third parties to respect the security of your personal data and to treat it in accordance with the law.
International Training Programmes
As an international association offering training in multiple countries, we may transfer your personal data across borders:
- When you register for training in another country
- When sharing information with international instructors
- When processing certification applications for international candidates
We ensure appropriate safeguards are in place for all international transfers of personal data.
Your Data Protection Rights
As a member or training participant, you have rights regarding your personal data, including:
- Access: Request access to your personal data and training records
- Correction: Request correction of incomplete or inaccurate information
- Restriction: Request restriction of processing in certain circumstances
- Portability: Request a copy of your data in a structured, commonly used format
To exercise these rights, please contact us using the details provided below.
Data Security
We implement appropriate security measures to protect your information, including:
- Secure storage of physical training records and certification documents
- Encryption of digital personal data
- Restricted access to certification and assessment records
- Regular security reviews of our data management systems
Certification Verification Services
We provide certification verification services to the public, enabling individuals to confirm the certification status of Bowmaster practitioners. This service discloses only:
- The practitioner’s name
- Current certification status and level
- Original certification date
- Geographic location (city/region)
Changes to This Privacy Policy
We may update this privacy policy to reflect changes in our practices or legal requirements. We will notify members of significant changes through our regular communication channels.
Contact Us
For questions about this privacy policy or to exercise your data rights regarding Association information, please contact:
Bowmaster Association
Attn: Data Protection Officer
[Address]
Email: [Email]
Telephone: [Telephone]
If you have concerns about our data practices that we have not satisfactorily addressed, you have the right to contact the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/